Legal background and Department for Education (DfE) guidelines

While schools are required to consider parental requests for absence from school in term time, it still remains the legal duty of parents to ensure the regular attendance of a child of compulsory school age. Failure to do so could result in the local authority issuing a penalty notice or prosecuting the parents in the magistrates’ court.

DfE guidelines clearly state that absence from school can be taken in exceptional circumstances, and this means that the parent must make a strong case for taking a child out of school in an academic year. Exceptional circumstances must be explained fully to the school who will then consider the request. Any medical appointments/procedures during school time are always authorised but the school does require evidence, such as appointment cards or letters.

Parents should not expect that schools would automatically agree to an absence from school during term time. The school is not able to authorise any leave of absence during term time unless it is for an exceptional circumstance. Requests for exceptional leave of absence should be sent to the Headteacher in writing.

Form: Request for Leave of Absence in Term Time for Exceptional Circumstances

Note: Alternatively, please print and complete this form and hand in to reception. There are printed copies at reception. Please ask at the main desk. 

Request for absence — key points for parents

• Requests for absence during term time will not be authorised.

• Any requests for the purpose of visiting family, attending family occasions, or celebrations will not be authorised.

• Parents  are at risk of receiving a penalty notice for unauthorised absence. This is a fine of £60 per parent, per child, if paid within 21 days or £120 if paid within 28 days.

•  If a pupil's attendance is below 95% and the request for absence is more than 5 days, parents may be prosecuted.

• If prosecuted and found guilty, the parent faces a punishment of a fine of up to £2,500 and/or 3 months' imprisonment.

• Requests for absence of 21 days or more may result in pupils being removed from the school register.

•  If a pupil is removed from the school register:

  • The pupil cannot return to school

  • Parents will need to register their child with the local authority to apply for a new school place.